A human resource information system is an integrated software solution designed to organize employee-related data, including core personal and professional information. An HRIS forms the backbone of success for your HR department. Using an HRIS that’s tailored to your business’ size, needs, and future goals provides support for core HR functions so that your team can focus on other essential tasks. Here are some of the ways they can help.

Keep data organized and easily accessible.

Before the modern age of digital business tools, HR team members were responsible for manually gathering, organizing, and finding employee information in physical documents. HRIS solutions keep everything organized in a central, easy to search database that retrieves information in a matter of seconds.

The best solutions in this realm support recruiting and onboarding processes through applicant tracking (ATS) and resume management. It’s a convenient way to manage employee information, store company documents, and help with benefits administration. HRIS features payroll integration, performance development, and promotion plans, and it logs formal disciplinary actions. It’s also an effective way to track completed training and help with employee retention through succession planning. Use the tips from https://arcoro.com/blog/hris-guide/ when selecting the right HRIS solution so that you can help your HR department focus on improving the bottom line.

A good HRIS solution benefits not only your HR department but also your current team members and job candidates. Most HRIS solutions feature a user-friendly interface where team members and applicants can submit their information for open positions. Hiring managers can access this information, perform detailed searches of resumes using specific search criteria, and select the most viable applicants for the position. Current team members can also apply for internal position openings in this way, as well as manage their time cards and requests for PTO.

One of the best ways to prevent major issues in the hiring process is to run a background check on job applicants who are in the running for a position. The last thing that any team member wants to experience is being served court papers while at work. A lot of information is considered public records, such as criminal cases, court papers, and default judgments. With the help of HRIS solutions, aggregating these legal papers and other records and keeping them secure, while also properly accessible, is the way forward in hiring and employee record management.

You’ll always be regulatory compliant.

Businesses of all sizes and across all industries are subject to certain local, state, and federal regulations. Keeping up with regulatory compliance is challenging when there are constant updates and changes. However, compliance is something that simply must be upheld. A good HRIS solution is designed to help your business stay current with the latest regulations and prevent you from unlawful activity that results in expensive penalties.

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Detailed reports help HR departments work more efficiently.

Generating reports and presentations is a time-consuming task. When all business and employee information is stored in the same organized database, it’s easier to generate a variety of detailed reports. An HRIS solution makes it easy to access information about HR initiatives, hiring practices, job applicants, job openings, onboarding paperwork, salaries, and disciplinary actions.

Enhancing your HR department with the right HRIS solution is the best way to promote a more efficient workforce focused on improving the bottom line.